Position Vacant

Finance & Administration Manager

Artlink Australia publishes a quarterly themed magazine and maintains an online archive on the visual arts and related disciplines. We are seeking an experienced Finance & Administration Officer to join our team, based in the Glenside Health and Cultural Precinct, Adelaide. This position will play a key role in our organisation’s funding and execution strategy through managing funding agreements with the Australia Council and the Government of South Australia. The successful incumbent will collaborate with the Executive Editor to focus on the financial and office administration of the company and develop its business model.

You will be responsible for the day-to-day management of financial transactions and procedures, managing a subscriber database and distribution network as well as an online shopfront.

You will report to the Executive Editor and a Board of Directors.

Essential criteria:

  • Experience in a similar role with a sound knowledge of financial and accounting procedures.

  • ​Excellent organisational and time-management skills meeting specific deadlines.

  • Knowledge and experience in software such as Xero and Excel, managing client databases.

  • A sound knowledge of budget preparations.

  • Demonstrated capabilities in managing bank reconciliations, accounts payable, accounts receivable and a small payroll base.

  • Strong ethics, professional accountability in managing client confidential data and an interest in working for the not-for-profit sector.

  • Excellent writing and communication skills.

A professional qualification will be an advantage but not essential.

Job description and responsibilities:

  • Accounting experience in either public, private organisations or accounting firms.

  • ​Management and accurate data entry of online sales, retail distribution, subscriptions sales, invoicing and renewals.

  • Recording and payment of accounts payable. Tracking of accounts receivable and debtor management.

  • Bank statements reconciliation and banking. Quarterly BAS preparation, lodgement and review.

  • Fortnightly Payroll administration, Superannuation and EOFY PAYG.

  • Co-ordination of grant applications and submissions to funding bodies and the not-for-profit sector, including annual budget preparation and lodgement of financial acquittal reports to funding partners.

  • Co-ordination of meetings with Board of Directors, preparation of agenda, minutes and bi-monthly financial reports with notes to the Board of Directors.

  • Participation in annual financial audits and submission in compliance with the ATO and Australian Charities and Not-For-Profit Commission.

  • ​Oversight of office IT systems and services, including equipment and software upgrades, database systems.

This is a permanent part time position and hours are negotiable.

Artlink Australia has charity status in Australia, registered with the Australian Charities and Not-for-profits Commission, and is supported by the Visual Arts and Craft Strategy, an initiative of the Australian, State and Territory Governments through the Australia Council and the Government of South Australia.

To apply please provide details of your experience and answers to short-listing questions on RemiPeople.

Applications close 12 April 2019.

For further details, contact jobs@artlink.com.au or phone Eve Sullivan on 0406 839 042.